SAP E-Invoicing
Electronic Invoicing (E-Invoicing), which means receiving invoices from your suppliers electronically, offers organisations the opportunity to significantly reduce the Accounts Payable workload associated with processing paper documents. When receiving the documents electronically and uploading them to your SAP system automatically, a significant proportion of these documents can be processed and cleared for payment without an operative needing to view them.There is no one solution that will fit every organisation for e-invoicing, therefore, key to the success of any initiative should be the evaluation of your supplier's readiness to interact with you in this way.
As the diagram below illustrates, a number of solutions are available to enable you to receive documents from your suppliers via a web portal, XML/EDI transfer, exchange organisations or by scanning the paper documents.
Automatic posting of invoices will only happen if your pre-defined criteria are met and the PO line items matched, otherwise the documents will be held for processing or returned to the vendor. Key to this part of the process is the Accounts Payable Workbench which carries out the line item matching required by SAP and provides a central area for AP personnel to process documents that have not cleared automatically.
BizAps is expert in delivering e-invoicing solutions to SAP-centric organisations. Visit the individual product pages for more information about the potential elements of an e-invoicing solution.
